Cover Letter Sample For Office Administration

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When you’re looking to take your career in a new direction as an office administrator, you will first need to compose an attention-grabbing cover letter that will impress hiring managers. Like your resume, it provides employers with important professional information, but also should expound on how you’ve excelled in your career. Here are some common do’s and don’ts to keep in mind while writing, and a convenient office administrator cover letter example to reference.

  • Do keep it brief. In general, your cover letter should never be longer than a page. Traditionally, 250 words has been the golden standard.
  • Do share it with others for feedback. The best way to test the effectiveness of your cover letter is to have someone you trust read and comment on it.
  • Do use the hiring manager’s name(s) if available. Avoid impersonal salutations, such as “To whom it may concern.” Instead, look up the full names of the employers you wish to reach and address them personally.
  • Do create a story for yourself. Instead of a dull recitation of your career highlights, illustrate how you’ve grown and excelled in your career.

Office Administrator Advice

Use the office administrator cover letter examples below to create better cover letters of your own. Office administrators coordinate meetings, handle scheduling, and work with clients in a busy law office. The office administrator cover letter examples below can help you build a memorable cover letter of your own. Click on any of the cover letters examples below to take the next step and put yourself on the path to winning the job you want!

Cover Letter Tips for Office Administrator

Whether you’re looking for jobs as a Office Administrator or another field, you can make your search a lot easier by taking certain actions.

1. Network through social media sites, as well as by talking face-to-face with friends and colleagues. You want to get the word out that you are in search for a job, so that if someone you know knows of an opening, they will think to contact you.

2. Set up informational interviews. Not only will you get the inside scoop on companies you are interested in, but you might also put yourself on their radar.

3. Buff up your cover letter. A proper cover letter is key to landing a first job interview, so don’t skip this important step.

4. Make use of all your resources. Job banks, job fairs, job search engines, and even newspaper ads are all great ways of finding out about jobs as a Office Administrator.

5. Stay positive! Finding a job can be a long process, but staying positive and never giving up is critical to landing that job you’re looking for.

Office Administrator Job Seeking Tips

An outstanding cover letter is crucial to a successful job search, no matter where in the U. S. you are looking to find a job. Following these simple tips will help you construct a stellar cover letter, and maybe even help you land one of the jobs as a Office Administrator.

1. Do list your job information in order of importance. The proper way would be like this: Title/position, name of employer, city/state of employer, dates of employment.

2. Don’t use weak verbs like “work. ” Instead, consider using strong action words like “collaborated” or “orchestrated. “

3. Do emphasize transferable skills, especially if you don’t have much experience in the field you are applying for.

4. Don’t put down any information that is inconsequential to the kind of work you are looking to get. Instead, stick to relevant work experience and volunteer jobs.

5. Do be very careful of your spelling and grammar. Any mistakes in this department communicate apathy and laziness to the hiring manager.

Administrative Assistant Cover Letter Examples

Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.

What to Include in Your Cover Letter

Your cover letter should be targeted to the job you are applying for.

Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.

If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.

Email Cover Letter Example

Subject: Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.

During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.


Jane Doe
(555) 222-3344

Printed Cover Letter Example

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Company Name
City, State, Zip Code

Dear Hiring Committee,

I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:


--Non-profit experience

--Computer proficiency

--Organizing office procedures

--Training and supervisory experience

--Public relations

--Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.

I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.

Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.


Your Signature

Your Typed Name

More Cover Letter Examples: Sample Cover Letters

Suggested Reading: Writing Effective Cover Letters


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